Want to be part of the leadership team in Rotaract? We will have elections for the four main offices — president, vice president, secretary and treasurer before the end of June. Additional leadership positions are appointed, not elected. Those include directors and committee chairs.
If you are interested, please express your interest, including specifying the position, by May 1 by emailing sb_rotaract@yahoo.com or adding a comment to this post. The official job descriptions as written in the Rotaract International handbook are below. Because we are a young club, these descriptions are a guide and have some flexibility.
President
As the club leader, the president helps members develop as leaders and works to ensure that the club’s professional and leadership development activities and community and international service projects are successfully promoted and completed.
Responsibilities of President
- Identifies members’ skills and interests and puts them to work in club projects
- Maintains club operations, delegating responsibilities and establishing meeting schedules
- Develops a plan for the year as early as possible
- Presides over all meetings of the club and its board of directors (following parliamentary procedure may help to keep discussion relevant)
- Appoints all standing and special committees, with board approval, and follows up on committee progress with the help of the vice president
The president should maintain regular communication with
- Sponsoring Rotary club through joint activities and meetings
- District Rotaract representative through club participation in district activities and meetings
- Rotary International through participation in the Rotaract Preconvention Meeting and annual reporting
To help facilitate communication, the above groups should also receive the club’s bulletin or newsletter featuring the outstanding Rotaract club projects or activities.
Vice President
The club vice president can serve more effectively by understanding the year’s goals, projects, and activities, and being well versed in community and Rotary resources. To that end, it is important that the club president and vice president work together as a team. This can be particularly helpful for clubs that choose to have the incoming president serve as vice president before taking office. The vice president presides at all meetings when the president is absent and serves on the board of directors and as an ex-officio member of all committees. The vice president also acts as the “officer at large,” responsible for all assignments that are designated by the president. A well-organized and responsible vice president is often the key to a successful Rotaract year. The vice president can reduce the administrative load, allowing time for the president to develop new and exciting club projects and activities.
Secretary
The Rotaract club secretary has many responsibilities that require a person who is detail oriented and organized. Because the secretary promotes the club through correspondence to the Rotary club sponsor(s), outside agencies, prospective members, Rotary International, and other Rotaract clubs, this individual must have good communication skills. The secretary handles the club’s communication with the public, maintains all club records, and takes the minutes for all board and club meetings.
Once club members reach the Rotaract age limit of 30, the secretary sends the Notice of Rotaract Alumnus (Potential Rotarian) form (page 45) to the secretary of the sponsoring Rotary club.
Treasurer
As the collector and disburser of club funds, the treasurer is responsible for the club’s solvency and financial stability. In preparing for this assignment, the treasurer should meet with the previous treasurer and consult the sponsoring Rotary club treasurer and a certified accountant.
Responsibilities of Treasurer
- Chairs the finance committee
- Works with the board of directors to develop the budget
- Collects dues and all funds raised by the club
- Pays all club bills and reimbursements for club expenses
- Reports the club’s financial status at each meeting
- Has the books audited at the end of the fiscal year
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